Please look at the list of the countries that have the visa exemption agreement with Japan. If your country is included in the list, you usually do not need to apply for an entry visa to Japan.
If your country is not included in the list, you need to obtain a short-term stay visa ("tanki-shouyou visa" in Japanese) from the embassy of Japan in your country.
Read carefully the Japanese visa guide provided by the ministry of foreign affairs. For entry into Japan, a VISA may be required for attendees from some countries. Please make sure whether you need to apply for a VISA or not by contacting the local Japanese consulate or embassy in your country or visiting the website of Ministry of Foreign Affairs of Japan at
*Please be kindly noted that the organizing committee is not authorized to assist with the VISA process beyond providing Conference Invitation Letter. The conference invitation letter cannot guarantee the approval of visa application. Should your application be denied, the conference organizing committee cannot change the decision of the Ministry of Foreign Affairs, nor will the organizing committee engage in discussion or correspondence with the consulate or the visa center on behalf of the applicant.
- The invitation letter will be issued after the successful registration.
- Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
- Please note ICMEE Conferences and the organizing committee of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by ICMEE Conferences and conference Committee Board. Should your application be denied, ICMEE Conferences and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will ICMEE Conferences and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.
- It takes around one month for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.